Programme

(In Italics: Group work sections)

Day 1 - Monday, 07 July 2025

10.00 - 10.25

Introduction to Camp

  • Opening & Welcome from the European Commission, Frederik Sondergaard, DG Research & Innovation
  • Opening & Welcome from the Horizon Europe Office of Ukraine, Igor Taranov
  • Explanation about the format and activities of the Camp, Olga Bolibok & Manfred Spiesberger
10.25 – 11.00

Horizon Europe Overview – Frederik Sondergaard (EC), Olga Bolibok

  • Identification of relevant funding lines and thematic area
  • Funding and Tenders Portal
  • Evaluation of proposals
  • Specific support for Ukrainian researchers
11.00 – 12.00

How to understand a call and decode its content? /Evaluation approach – Manfred Spiesberger/ Sander van der Molen – in 2 groups

  • Per group: Participants tour de table
  • Group work on call decoding and/or evaluation (split in 2 groups)
12.00 - 13.00

BREAK

13.00 – 13.30

Implementation part overview – Sander van der Molen

  • Workplan
  • Work packages
  • Deliverables
13.30 – 14.45

Implementation part: Manfred Spiesberger /Sander van der Molen in 2 groups

  • Group work on specific calls/topics (split in 2 groups)
14.45 – 15.00

Recap of Day 1, Q&A session – Manfred Spiesberger /Sander van der Molen

Homework

Continue the elaboration of Work-Packages and Consortium/ competences.

Draft to be sent before the next meeting, by Tuesday evening

Day 2 – Wednesday, 09 July 2025

10.00 – 10.05

Welcome – Manfred Spiesberger

10.05 – 10.30

Presentations of the drafted Work Plans and discussion Manfred Spiesberger /Sander van der Molen

  • Group work (split in 2 groups)
10.30 – 11.00

Excellence part overview – Manfred Spiesberger

  • Project rationale, objectives and the European dimension;
  • Responding to the scope of the call (problem raised in the call), describe solution and expected results
  • Excellence parts: objectives; relation to Work Programme; concept and methodology; ambition
11.00 – 12.00

Drafting Excellence – Manfred Spiesberger /Sander van der Molen in 2 groups

  • Group work on specific calls/topics (split in 2 groups)
    1.1 Objectives and Ambition
    1.2 Methodology
12.00 – 13.00

BREAK

13.00 – 13.30

Impact part overview – Sander van der Molen

  • Expected Impact, impact types, pathways to impact, indicators
  • Measures to maximize impact (Communication, Dissemination, Exploitation)
13.30 – 14.45

Drafting an impact section and measures to maximize impacts: Manfred Spiesberger /Sander van der Molen

  • Group work on specific calls/topics (split in 2 groups)
    2.1 Expected impacts
    2.2a Dissemination and Exploitation of results
    2.2b Communication
14.45 – 15.00

Recap of Day 2, Q&A session Manfred Spiesberger /Sander van der Molen

Homework

Continue the elaboration of Excellence & Impact parts.
Draft to be sent before the next meeting, by Thursday evening

Day 3 – Friday, 11 July 2025

10.00 – 10.05

Welcome – Manfred Spiesberger

10.05 – 11.00

Presentations of the drafted Excellence & Impact parts and discussion – Manfred Spiesberger /Sander van der Molen

  • Group work (split in 2 groups)
11.00 – 11.30

Horizontal issues in Horizon Europe – Sander van der Molen

  • Ethics; IPR; Open science; RRI
  • How to integrate these aspects in the proposal
11.30 – 12.00

Budget and eligible costs in Horizon Europe – Gorazd Weiss

  • Eligible costs, funding rates, direct/indirect costs
  • Tips for preparing a budget
12.00 – 13.00

BREAK

13.00 – 14.00

Drafting a budget for a work package (or a task) – Gorazd Weiss /Sander van der Molen in 2 groups

  • Group work: Calculate costs for work package or task, including human resources (p-m and rates), consumables; travel; other equipment; Sub-contracting
14.00 – 14.30

Presentations of the drafted budgets and discussion – Gorazd Weiss /Sander van der Molen

  • Presentation & discussion in plenum
14.30 – 15.00

Final discussion and Q&A – Gorazd Weiss /Sander van der Molen